Time to delve into Dropbox terminology to understand what is happening.
Dropbox has two fundamental ways to provide access to files: a) to a folder The confusion stems from the fact that Dropbox uses the term ‘Sharing’ to describe two entirely different outcomes.
A contact group, also known as a distribution list, is a grouping of email addresses collected under one name.Messages sent to groups go to all recipients listed in those groups.If your intention is to collaborate within a workgroup and this happens, it can obviously be a significant source of frustration.If you’re trying to convince a new group of people about how cool Dropbox is, this tends to get in the way of that outcome too!
But I had a real problem with it – sharing a folder with a new work group lately just wouldn’t work. Nothing looked wrong, but updates to the original files we’d shared around never appeared. I know this works for my other folders, so why isn’t this new folder, that another member of my team created and shared, working for me (or the rest of our workgroup?
At least, thats what we we had done, but it just didn’t work. All the new files then turned up in a fresh copy of the folder with a different version number. What I’ve learned is that Dropbox is working fine, but some aspects of the Dropbox user interface, specifically some confusing terminology, makes it easy to think you’re doing it right, when you’re actually just… The distinction is determined by the person who initiates the ‘Sharing’ operation, and if they have chosen the wrong mechanism, the outcome can be different to what you expect.